Senior Staff Assistant
8853BR
College of Science
COS Center for Imaging Science
Job Summary
This senior staff assistant position is responsible for assuring students in the department get paid in a timely and accurate manner. You will work with a supportive and friendly team of administrative staff, in a dynamic academic department, among faculty, staff, graduate and undergraduate students. You will be self-driven to find solutions and work with others across the university to be sure students receive their money. This includes student employee paychecks, grad student stipends, and tuition benefits.
Job Responsibilities
Fulfill a critical role within our academic department by providing student financial support and processing.
Responsibilities include:
- Provide timely and accurate processing of graduate student stipend payments, including any requested modifications.
- Obtain pertinent information from all sources to process tuition payments. Provide timely and accurate processing of student scholarship tuition payments, including any requested modifications. Verify student registration and tuition remission grant expiration dates before submitting paper work. Obtain signature authority on behalf of all department student and/or department faculty transactions.
- Process student employment verification, hire, change forms for status or funding, wage adjustments, termination, and direct deposit for all student employees (graduate and undergraduate) within the department. Correct and update hours in timekeeping system, as necessary. Train student employees on the use of the timekeeping system. Ensure all student workers are in compliance with RIT policies.
- Perform supervisor sign-off of time cards.
- Maintain a master database of all tuition and stipend payments, and student employee information.
- Track and reconcile tuition expenditures with Financial Aid, and the General Ledger. Track and reconcile stipend payments with the GL report.
- Participate as part of a cohesive administrative team in organizing and implementing Center activities. Initiates special projects, as required.
- Collaborate with other organizations within RIT such as Student Financial Aid, Student Employment Office, and the Registrar in a positive and solution-oriented manner.
- Represent RIT in a professional manner with outside vendors and other educational institutions.
Required Qualifications
Two years of office/administrative experience.
Comfort using computer technology and applications, and willingness to learn new technologies.
Strong skills with Microsoft Excel and Google Sheets.
Solid arithmetic ability, including fractions and percentages.
Competent with Microsoft Office or Google Workspace tools.
Critical thinking and problem solving skills.
Uncompromising attention to detail.
Excellent customer service, particularly with students.
Preferred Qualifications
Demonstrated financial skills.
Experience with timekeeping software, ERP systems.
Budgeting or bookkeeping experience.
Required Minimum Education Level
Associates or Equivalent Experience
Work Location
Henrietta Campus — 100%
Wage Band
114H
FLSA Category
Non-exempt
Employment Category
Fulltime
Required Application Documents
Cover Letter, Curriculum Vitae or Resume, List of References
What do we believe at RIT?
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Department/College Description
The imaging science department at RIT is a dynamic academic department and research center with approximately $5M in annual research expenditures, comprising 40 research faculty and staff, 40 undergraduate students, and 80 MS/PhD students. This department is part of the College of Science, which promotes novel ways of thinking and implementation in a rapidly changing world. We provide our scholars with hands-on experience, cross/multi-disciplinary research, and faculty and staff mentors who not only educate but inspire our scholars.
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Additional Details
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu. COVID 19: Please familiarize yourself with the requirements of the RIT Safety Plan. Information on the responsibility for each employee can be found on the RIT Ready website. As per the RIT Employee COVID-19 Vaccination Policy, all university employees must be fully vaccinated for COVID-19 which may include receiving a booster dose prior to their start date, or have an approved medical/disability or religious accommodation (see above).
Hourly/Salary Minimum
16
Hourly/Salary Maximum
25