Administrative Assistant

Order Type : Temp

Beyond TalentEdge is hiring for a local college. Our client is looking for an Administrative professional for the Educational Program, which includes daily support for both the Chair of the department and the Dean. This is considered a temporary position.

A full job description can be provided to qualified/interested candidates (partial list below)

Our client offers great perks/benefits to their employees.

Apply today for immediate consideration!

This position provides administrative assistance and support for the department with academic needs and communication as needed with students, departments across campus and outside collaborators. Overall support will include but is not limited to:

Department Responsibilities (partial list below):

• Serve as the Executive Leadership Program liaison with other academic departments and administrative offices

• Manage and organize Ed.D. award ceremonies at graduation ceremony in conjunction with assistant to the dean and other administrative support staff

• Participate in School of Education events, meetings, and committees as needed

• Work with Department Chair, Marketing & Communications, Registrar, and Dean’s office to create, edit, and maintain program materials (Graduate Catalog, brochures, web site, etc.)

• Create, edit, and maintain program materials (Ed.D. Resources on Brightspace, Dissertation Guidelines, Dissertation Preparation Guidelines, Field Experience Forms, etc.)

• Coordinate Ed.D. program meetings and events

• Coordinate and manage alumni engagement activities

• Manage Ed.D. Program alumni LinkedIn social media page

• Maintain Ed.D. Program alumni contacts

• Coordinate with the assistant to the dean and other administrative specialists all the management, planning, set-up, and scheduling of workshops for the extension site visit in June every year

• Respond/communicate to requests informing them of response/completion times (as it may be delayed to sign off/approvals that may be needed)

Education/Experience:

• Minimum Bachelor’s Degree or significant experience required.

• Office experience in higher education is desirable.

• Strong communication skills with the ability to communicate complex ideas clearly and succinctly.

• Very organized with the ability to lead and manage multiple projects and meet deadlines in a fast-paced work environment.

• A strong work ethic combined with a commitment to excellence.

Equipment to be Used

• MS Office Suite (Excel, Word, Outlook, PowerPoint)

• Banner (data warehouse for all functional areas across campus)

• Printer, copier, fax, scanner

• Telephone

Competencies/Skills:

• Basic computer skills

• Familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet, zoom and as needed Microsoft teams)

• Skill with other programs like Excel, Qualtrics, Yuja and AI desired

• Familiarity with academic learning platforms like Canvas, BrightSpace, etc desired

• Ability to learn new computer-based applications quickly

• Prior working knowledge of basic office/teaching machinery (e.g. copier/printers, scanners, projectors)

Hours/Setting:

• 35 hours – Monday-Friday 8:30am-5:30pm

• $19.15 - $22.50/hr

• Temporary position

• Must be comfortable with being the only occupant in the office

"Beyond TalentEdge is an Equal Opportunity Employer. It is the policy off Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”