Overview
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.
Job Responsibilities
The Associate Registrar plays a leading role on campus in managing and overseeing transfer credit processing and academic policy, serving as a central point of expertise. A key function of this role involves managing the end-to-end transfer credit process, from evaluation to articulation, ensuring a seamless experience for incoming students, both first year and transfer students. The Associate Registrar is responsible for updating and maintaining the academic programs section of the undergraduate catalog and coordinates academic policy communication across campus. This involves collaborating closely with academic departments, curriculum committees and other relevant stakeholders. This role requires strong project management skills to ensure the timely completion of catalog updates and effective communication throughout the revision process Functional project manager for undergraduate academic program catalog updates (20%) Responsible for the accurate and timely publication of the University’s Undergraduate Catalog. Communicate approved curricular and policy changes to: Admissions Counselors Center for Career and Academic Planning Registrar’s Office staff Ensure timely and comprehensive understanding of changes among all relevant parties. Develop and implement efficient processes for collecting, reviewing, and verifying departmental and program information. Undergraduate transfer credit evaluation and processing (50%) Manages Undergraduate Transfer Credit Evaluation and Processing for transfer and first year students, and communicates evolving policies, procedures, and technological advancements governing transfer credit. Drives continuous improvement in the transfer articulation process. Ensures Accuracy and Efficiency in Credit Evaluations and Data entry related to transfer credit Serves as a key point of contact and collaborator with department chairs and program directors to address transfer credit issues and partners with Admissions office for Strategic Student Support Oversees Processes for Readmitted Students and Academic Amnesty Senior Audit Processing/Graduation Review (25%) Responsible for reviewing student’s academic record, including: Creating an audit of completed requirements and missing work necessary for degree completion. Communicating audit information to the student and advisor for necessary follow-up. Discussing possible appeal options to resolve issues. Processes substitutions/waivers in uAchieve. Collaborates with the Degree Audit and Student Information Specialist to modify uAchieve degree evaluations as necessary. Serves on College Committees (5%): Curriculum and Instruction, Academic Standing Committee, Core Advisory Group.
Education / Experience
Bachelor’s degree and five to seven years progressively responsible experience in a Registrar’s Office or advising office. Familiarity with computerized information systems. A proven record of working successfully with diverse populations. Knowledge of FERPA.
Competencies / Skills
Candidates should possess extensive experience in transfer credit evaluation and posting, and a proficiency in degree audit software for student degree certification. Experience with Ellucian Banner is strongly preferred. A proven track record of leadership and effective collaboration, particularly in working with Admissions and Advising on curriculum and transfer credit issues. Strong interpersonal, oral, and written communication skills, excellent time management abilities, and the capacity to work independently are also required. A proactive and positive approach, coupled with the ability to strategically plan and adapt to evolving needs within academic policy and transfer credit processes, is essential to drive improvements in transfer credit processes.
Supervision of Employees
None
Equipment to be Used
General office equipment, including telephone, calculator, copier, printer, and scanner. MS Office Suite (Excel, Word, Outlook, Power Point) Ellucian Banner uAchieve
Job Type
Full-time
Work Hours
35
Minimum Number of References Requested
3
EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location
3690 East Ave., Rochester, NY 14618
FLSA
Exempt
Salary / Hourly Range
$60,500.00 - $65,000.00 per year
Notes
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here
Posting Number
S00710P
Desired Start Date
09/15/2025