Administrative Assistant IV - Pharmacy

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

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ESSENTIAL FUNCTIONS

• Provides scheduling support to the inpatient department to include managing senior leadership calendars, scheduling interviews, and scheduling meetings.
• Supports the department’s residency program.
• Including, scheduling yearly events, residency graduation, residency onboarding, and collaborating with the education coordinator on matching of residents to URMC.
• As well as, other Residency duties that apply.
• Processes reimbursement for the department to include, certifications, classes or related licensure reimbursement.
• Coordinates travel arrangements for leadership including booking flights and hotels, assuring timely meeting registration and processing travel-related expense reports.
• Support the department with supply ordering and event coordination. 
• Support the departmental student rotations, including high-school shadowing and APPE rotations.
• Collect required documentation from students to fulfill the on-site requirements.
• Communicate with the preceptors and Pharmacy Education Coordinator as needed to ensure all rotations are prepared ahead of their start date.

Other duties as assigned such as assisting with department accreditations, coordination of community events, and pulling reports to gather data for projects.

MINIMUM EDUCATION & EXPERIENCE

• Associate's degree and 2 years of relevant administrative experience required
• Bachelor's degree preferred
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to maintain confidentiality required
• Exceptional organizational, time management, and administrative skills required
• Strong communication skills, both verbal and written required
• Strong technical skills, including a high proficiency in Microsoft Office required
• Excellent interpersonal skills and ability to interface effectively with a broad array of individuals including hospital leadership, department heads, other administrative assistants, staff, faulty, and students preferred
• Excellent attention to detail and ability to work independently preferred
• Demonstrates excellent customer service skills, has a commitment to issues of engagement and the ability to work in a team setting with all levels of management, faculty and staff preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.