Operations Assistant

Job Title: Operations Assistant
Department: Orthopedics and Neurology
Location: Golisano Rehabilitation - 1555 Long Pond Road Rochester, NY 14626
Hours Per Week: 40
Schedule: Monday - Friday 8AM-430PM

SUMMARY:

Supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.

RESPONSIBILITIES:

• Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Unity Health System (Unet, Kovis, GroupWise). Assists/mentors staff with software education.
  
• Demonstrates proficiency in automated payroll system. Able to accurately manage KRONOS entries, edits, report generation. Assist staffing coordinator with routine payroll functions.
  
• Demonstrates knowledge and understanding of UHS payroll policies and practices.
  Responsible to review, respond, and/or triage the Unity Safety Portal submissions.
  
• Provide support for the division leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.
  
• Responsible for distribution of RAS reports to manager. Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.
• In conjunction with division leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.
  
• Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.

REQUIRED QUALIFICATIONS:

• None.
  

PREFERRED QUALIFICATIONS:

• Associates Degree and knowledge of medical terminology preferred.
  3-5 years clerical experience in healthcare setting preferred.
• Demonstrated computer proficiency. Experience in working with Microsoft Office applications and comfort level in working with Excel, PowerPoint and Word.
• Experience on following systems: Kronos, ANSOS (Nursing only),u.Net, GroupWise, Internet and Intranet.
• Demonstrated effective communication skills, ability to work independently as well as function in a team.
• Capable of adapting to changing and fast paced environment.

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE: $19.00 - $25.00