Administrative Coordinator III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

Opening:

Worker Subtype:

Time Type:

Scheduled Weekly Hours:

Department:

Work Shift:

Range:

Compensation Range:

Responsibilities:

ESSENTIAL FUNCTIONS

• Provides administrative clerical assistance to the academic and research efforts of assigned faculty:

• Composes and types correspondence, performs library and computer searches, types/proofread scientific papers and course material, updates curriculum vitae and eCV, and provides general support with publication efforts with strict attention to detail and accuracy. 
• Makes travel arrangements and reservations; prepares itineraries for interviews and travel; completes expense and reimbursement forms.
• Manages calendar and contacts for faculty.
• Manages recurring pathology review conferences by preparing reports and slides. 
• Produces and maintains department quality assurance records including performing audits for billing accuracy and compliance with regulations.
• Ensure provision of routine set up needs such as ID cards, parking, system accesses, swipe access/keys, email, phone, professional supplies, etc.
• Assists with planning and coordinating onboarding events to include activities such as institutional orientation, department welcome/introduction, tours, information for required meetings, and provision of organizational and department information.
• Assists with maintaining decedent log and signing out decedents to funeral directors.
• Covers for other clerical staff during absences, and performs other duties as assigned by the faculty support supervisor and assigned faculty

MINIMUM EDUCATION & EXPERIENCE

• High School diploma or equivalent and 2 years of relevant experience required
• Or equivalent combination of education and experience

Preferred:

Two years of post-high school education in secretarial studies or equivalent

• And 3 years of relevant administrative experience including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation or an equivalent combination of education and experience.

• Requires highly advanced organizational and clerical skills/proficiency including proofreading and formatting documents/correspondence.

• Familiarity with medical terminology.  Proficient with Microsoft Office applications (Word, Outlook, Excel, Powerpoint). 

Note: this document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.