Immigration Workshop Coordinator

Job Location: 87 North Clinton Ave - Rochester, NY

Position Type: Part Time

Education Level: Associates Degree

Salary Range: $19.00 - $20.00 Hourly

Travel Percentage: Up to 20%

Job Shift: Day

Job Category: Family Services

Reporting to the Immigration Program Manager, the primary role of the Immigration Workshop Coordinator is to host workshops to provide new Americans with the information they need to more fully participate in their communities. The Workshop topics include, but are not limited to, parent engagement with schools, financial literacy, public health and access to benefits, disaster preparedness, consumer fraud protection, educational opportunities for immigrants and their children, developing a family emergency plan, work authorization, updates on Federal Immigration Policy, consular services for applicable communities. Effectively supports ongoing and collaborative communication amongst all program staff and is responsible for ensuring a trauma informed care environment.

Essential Duties and Responsibilities

1. Facilitate the delivery of Immigrant Community Workshops

• Host a minimum of thirty (30) Community workshops annually with a minimum of ten (10) participants.
• Assess the needs of New Americans in their communities to determine the workshop topics.
• Secure a speaker from the community who is knowledgeable about the topic.
• Develop outreach materials such as flyers and PowerPoint presentations, including translation of such material as necessary.
• Advertise the workshop to clients, partners and staff by means of email, CCFCS website, Facebook, Instagram page, etc.
• Deliver follow-up surveys to group participants to measure the effectiveness of presentations and to learn of additional topics of concern that immigrant community members would like to know more about.

2. Complete Reporting and Documentation Requirements for Immigrant Community Workshops

• Complete the Events Template that includes a brief topic description to explain why it is relevant for the community and transmit these to the funding entity for approval prior to a workshop being held.
• Maintain documentation to show that workshops were approved by the funding entity prior to being held.
• Maintain a record of dates, locations, speakers, and topics for each workshop.
• Maintain a list of names and contact information of clients attending the workshops as well as the names and affiliation of partner agencies preparing these presentations.

3. Other

• Assist with administrative aspects of Immigration Program as needed.

• Participates in relevant Agency meetings and/or trainings
• Actively pursues development of professional competencies related to job role performance through reading, supervision, in-service training and attendance at conferences and workshops.
• Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse
• Other duties as assigned

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Education: Associate’s or High School diploma (or foreign equivalent) required. Equivalent Combination of education and experience will be considered.

Credentials: Valid, and clean, New York State Driver License

Experience: Experience working with immigrant community and local service providers preferred. Excellent reading, writing and communication skills in English. Ability to speak at least one additional language other than English is also preferred. Ability to use Zoom and Microsoft Teams.

Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet.

Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards. All duties must be performed in accordance with CCFCS’s corporate compliance & ethics program.

Additional Requirements:

• Ability to prioritize assignments, plan, and complete work projects with minimal direction,
• An ability to work efficiently and effectively and meet deadlines,
• An ability to work under pressure,
• Excellent verbal/written skills,
• Ability to maintain confidentiality,
• Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies.
• Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques,
• Possession of a valid NYS Driver’s license and use of a registered and reliable vehicle.