Accounts Payable Specialist

Rochester Colonial Mfg. Corp. | Rochester, NY

Posted Date 3/26/2024

Position Overview

Will process invoices ensuring math accuracy, proper account coding, proper approvals and evidence of receipt using Sage MAS 500 enterprise software. 

Essential Job Functions

  • Schedule payments and process weekly check run.
  • Use a paperless storage system to complement the existing PO and AP system.
  • Collaborate with other groups to implement job cost reporting
  • Manage vendor data and issues with divisional purchasing agents
  • Lead and teach others in the use of purchase orders
  • Research and resolve AP issues (returns, missing and damaged issues)
  • Maintain an accurate open PO list and follow-up on open PO’s promptly
  • Prepare monthly data for sales tax return
  • Some GL analysis, reconciliation work and monthly entries
  • Annual 1099 processing, maintain W-9 records and AP files
  • Maintain fixed asset files and assist with annual budget preparation
  • Oversee product received by warehouse paperwork
  • Maintain corporate card travel and expense software system; keep policy procedures up to date
  • Other duties as assigned



  • Self-starter with a high attention to detail
  • Must be proficient in Microsoft Office; particularly Excel
  • Possess the ability to download data from vendors and work with data filters and pivot tables
  • Excellent organizational and communication skills are essential
  • Must be a team player and possess the ability to problem solve and change priorities rapidly
  • Accounting experience in a manufacturing environment a plus
  • Associate’s degree in accounting required along with two years’ experience working in a structured Accounts Payable or accounting position
Salary19.00 - 23.00 Hour
Employment Type
Full Time

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