Accounts Payable Specialist

Position Overview

Will process invoices ensuring math accuracy, proper account coding, proper approvals and evidence of receipt using Sage MAS 500 enterprise software. 

Essential Job Functions

• Schedule payments and process weekly check run.
• Use a paperless storage system to complement the existing PO and AP system.
• Collaborate with other groups to implement job cost reporting
• Manage vendor data and issues with divisional purchasing agents
• Lead and teach others in the use of purchase orders
• Research and resolve AP issues (returns, missing and damaged issues)
• Maintain an accurate open PO list and follow-up on open PO’s promptly
• Prepare monthly data for sales tax return
• Some GL analysis, reconciliation work and monthly entries
• Annual 1099 processing, maintain W-9 records and AP files
• Maintain fixed asset files and assist with annual budget preparation
• Oversee product received by warehouse paperwork
• Maintain corporate card travel and expense software system; keep policy procedures up to date
• Other duties as assigned

Requirements

• Self-starter with a high attention to detail
• Must be proficient in Microsoft Office; particularly Excel
• Possess the ability to download data from vendors and work with data filters and pivot tables
• Excellent organizational and communication skills are essential
• Must be a team player and possess the ability to problem solve and change priorities rapidly
• Accounting experience in a manufacturing environment a plus
• Associate’s degree in accounting required along with two years’ experience working in a structured Accounts Payable or accounting position