Senior Administrative Assistant/ Certification Officer

St. John Fisher University | Rochester, NY

Posted Date 7/10/2024


St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.

Job Responsibilities

Assessment Office and Accreditation: *Assists with maintenance of the SoE databases (faculty, staff, candidates, courses, committees) for accreditation. *Assists with data entry for: field experience evaluations, student teaching evaluations, New York State test scores, practicum evaluations, capstone (research) rubrics, internship evaluations, and other assessment systems etc. that is required for accreditation. *Assists with developing and sharing surveys *Runs reports (Access, Excel, and Banner) *Coordinates the logistics and develop, collect, copy and distribute materials, etc. for the Assessment Committee and assessment meetings with chairs, directors, and others General Office and faculty Support: *Greets and assist students, faculty, staff, and community members *Coordinates catering and other services as needed for the School *Creates and maintain organized digital archive and file system *Attends off campus events as required or on campus after hours events *Works with assistant to the dean to plan and execute special events for the School *Orders office supplies and maintain office areas *Coordinates logistics for meetings and events *Takes and distribute faculty meeting minutes *Answers and direct incoming phone calls *Assists in the gathering, typing, editing, and distribution of SoE materials *Provides Support to department chairs *Maintains and update Student records as far as Cohorts, Transcripts and Initial Certification Applications *Assigns advisors in Banner and monitor that with DUIE Chair *Maintains Cohort Information in preparation for graduation (GEDA requirements and Grad Initial Certification requirements) *Provides support to the Dean, Associate Dean, Director of Clinical Practice and Assessment Coordinator. Teacher Certification Responsibility: *Updates and maintain the most current NYSed requirements for certifications across programs *Presents to undergraduate classes about the TEACH process from start to finish *Collects authorization forms and verify DASA training *Enters in college recommendations for certification *Reviews TEACH accounts on request of students to answer any questions they have *Maintains the education Certification email address account *Verifies if certification was received by the students and what type of certification they received (CAEP Requirement) Student/Academic Responsibility: * Enters SoE advisor into Banner for each student *Coordinates with dean, chairs, Admissions and registrar’s office Cross Campus Service: *Collaborates with the Career and Academic Planning, Admissions, and Registrar and offices for specific school needs *Coordinates with other offices across campus as needed *Picks up items from print center *Delivers faculty and staff mail Other Duties Assigned *Responsible for additional duties as assigned by the dean

Education / Experience

Minimum Associate Degree, Bachelor’s Degree preferred or significant experience required. Office experience in higher education is desirable. Personal: Excellent communication and interpersonal skills Ability to work independently and be self-motivated Adjust between tasks quickly Excellent time management and organizational skills Desire to be part of an innovative academic team Ability to change priorities over time as the school and department needs evolve

Competencies / Skills

Applicants should have: Basic computer skills Familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet) Ability to learn new computer-based applications Prior working knowledge of basic office/teaching machinery (e.g. copiers/printers, scanners, projectors, classroom podiums)

Supervision of Employees

Work study student

Work Environment

Pleasant office environment

Equipment to be Used

Computers and peripherals, copier, printer, telephone, A/V equipment

Job Type


Work Hours

Full time/12 months/35 hours a week/may be required to work overtime if needed

Special Conditions for Eligibility

For full consideration all materials be submitted by July 5th.

Minimum Number of References Requested


EEO Statement

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (, in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location

3690 East Ave., Rochester, NY 14618



Salary / Hourly Range



The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here

Posting Number


Desired Start Date


Open Until Filled


Salary18.00 - 22.00 Hour
Employment Type
Full Time

Share this job