Senior Financial Assistant
8688BR
Student Affairs
Center for Campus Life
Job Summary
Reporting to the Associate Director, Campus Life Finance, this position facilitates comprehensive financial administration and oversight for Campus Life-recognized clubs and student organizations accounts. Responsibilities include processing procurement card transactions, invoice payment forms, deposits, petty cash, purchase orders, internal chargebacks, journal entries, and various types of travel transactions, as well as maintaining current club financial documents. Serves as a resource by educating and counseling students about financial processes, procurement, budgeting, and financial planning related to event and programs. Provides training on various financial functions, and develops training and resource materials for student clubs and organizations. Develops and implements procedures based on policies and processes. Ensures compliance with internal controls, and policies and procedures. Reviews student organization event registration notices, verifies availability of funds, and responds timely with account numbers and other necessary related information.
Job Responsibilities
- Execute a significant volume of club and student organization transactions, including: procurement card transactions, invoice payment forms, deposits, petty cash, purchase orders, internal chargebacks, journal entries, and travel. Maintains current club and organization financial documents reflecting each transaction.
- Facilitate meetings with students (walk-ins and appointments) to complete financial transactions, answer questions, assist with planning of events/travel, and provide financial training and counsel related to appropriate utilization of club and University funds.
- Oversee administration functions that include:
- Administer RIT procurement cards used by student organizations, including sign in/out procedures, collecting required documentation, allocating expenses via the bank website, and post accurate expenditure amount in each club’s spreadsheet.
- Review club and student organization event registrations annually, and verify availability of funds. Respond accordingly with account numbers or other information.
- Monthly, print Oracle statements, reconcile department/club accounts and prepare statements for Procurement cards
Required Qualifications
Education/Experience:
- Bachelor’s degree or equivalent experience.
- Two years of full-time professional and progressive experience for financial operations.
Skills- Competence using word processing, spreadsheet, email, and electronic calendaring software, as well as other office technologies
- Experience using technology and systems to support administrative, operation and program functions
- Ability to manage confidential information and records.
- Excellent time management and organizational skills with the ability to manage multiple tasks with fluctuating and time-sensitive deadlines.
- Excellent communication and relationship building skills with an ability to work well with internal and external constituent groups.
- Ability to establish and maintain effective working relationships with diverse groups and individuals
- Ability to exercise judgment and independent initiative; handle time sensitive matters that require concise problem solving, and manage confidential and/or sensitive information.
- ASL or willingness to develop competency.
Preferred Qualifications
- Bachelor’s degree in Accounting or relevant field is preferred.
- Intermediate knowledge and experience with Microsoft Office Suite, Oracle, Kronos, Xerox copier/scanner/fax machine, and 10 key printing calculator.
- Significant work experience and demonstrated success engaging college-age students
- Competence in American Sign Language.
Required Minimum Education Level
Bachelors or Equivalent Experience
Work Location
Henrietta Campus — 100%
Wage Band
116H
FLSA Category
Non-exempt
Employment Category
Fulltime
Required Application Documents
Cover Letter, Curriculum Vitae or Resume
What do we believe at RIT?
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Hourly/Salary Minimum
38000
Hourly/Salary Maximum
63700