Operations Assistant (Per Diem, Variable)

Job Title: Operations Assistant

Department: Nursing Operations

Location: Rochester General Hospital - 1425 Portland Avenue, Rochester, NY 14621

Hours Per Week: Per Diem

Schedule: 4 hour shifts as needed

SUMMARY:
The administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.

RESPONSIBILITIES:

• Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.
• Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions.
  Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices..
• Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.
• Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.
• In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.
• In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadership
• Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.
  

REQUIRED QUALIFICATIONS:

• None.
  

PREFERRED QUALIFICATIONS:

• Associates Degree and knowledge of medical terminology preferred.
• 3-5 years clerical experience in healthcare setting preferred.
• Experience with making schedules and doing payroll preferred.
• Demonstrated computer proficiency. Experience in working with Microsoft Office applications and comfort level in working with Excel, PowerPoint and Word.
• Experience on following systems: Kronos, ANSOS (Nursing only),u.Net, GroupWise, Internet and Intranet.
• Demonstrated effective communication skills, ability to work independently as well as function in a team.
• Capable of adapting to changing and fast paced environment.

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE: $19.00 - $25.00