Senior Staff Assistant

Rochester Institute of Technology | Rochester, NY

Posted Date 4/02/2024

Senior Staff Assistant



USD - Honors Program

Job Summary

This position provides professional administrative support to the staff and student body (approximately 750 students) of the RIT Honors Program. It is a full-time, 12-month position that requires handling compliance-related work with confidentiality and discretion, attention to detail, and creative problem solving. As a community of creative, intellectually active people who act ethically with personal and professional integrity, the Honors Program is committed to creating a welcoming and inclusive environment that fosters human dignity, provides equitable opportunity, and celebrates the contributions of all students and employees. The RIT Honors Program is dedicated to fostering students’ personal growth and providing a space to celebrate achievements of academic and professional excellence.

Job Responsibilities

  • Provide general administrative support to the RIT Honors Program
  • Provide financial support to the RIT Honors Program, including but not limited to reconciliation of departmental procurement cards and travel expense reports, budget transfers via journal entries, creation and execution of purchase orders, coordination with financial officers of affiliated units on campus, and transfers of stipends to student e-services accounts
  • Coordinate program visibility (office communications and calendaring)
  • Manage website and participate in marketing efforts
  • Coordinate, organize, and communicate administrative data
  • Assist with planning and facilitation of program events
  • Perform other tasks and special projects as requested

Required Qualifications

  • 2 years of related administrative, office programmatic experience
  • Associates Degree or equivalent experience
  • Special skills and/or behavioral competencies:
    • Proficiency with office applications (Microsoft Office, Google) including word processing, spreadsheets, databases, and calendaring
    • Strong interpersonal skills (e.g., hospitable, articulate, diplomatic, inclusive)
    • Excellent verbal and written communication skills
    • Strong organizational and time management skills, including the ability to manage multiple priorities and remain productive with minimal supervision
    • Basic knowledge of generally-accepted accounting practices, and ability to effect financial transactions ethically and accurately
    • Experience with budgets and budget development

Preferred Qualifications

  • Knowledge of RIT systems: Oracle, SIS, Kronos
  • Experience creating effective, multi-modal forms of communication (e.g., documents, websites, social media).
  • Experience working with a database
  • Bachelor's degree (any subject)

Required Minimum Education Level


Work Location

Henrietta Campus — 100%



Wage Band


FLSA Category


Employment Category


Required Application Documents

Cover Letter, Curriculum Vitae or Resume, List of References

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Department/College Description

The RIT Honors Program is an office of three people that serves approximately 5% of the undergraduate student body. We strive to provide high-impact, enriching experiences for students, including personal advising and mentoring during their time at RIT. The Honors Program office is part of the Division of University Studies.

How To Apply

In order to be considered for this position, you must apply for it at: Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum


Hourly/Salary Maximum


Employment Type
Full Time

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