Secretary II, Visual and Performing Arts Department (Provisional)

Monroe Community College | Rochester, NY

Posted Date 11/22/2022

This is a secretarial position responsible for performing difficult secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. Employees serve as secretaries to administrators of a unit or major section relieving them of clerical work and routine administrative and business details. The work is performed in accordance with general instructions regarding objectives, policies and procedures and is submitted in its final form. The employee reports directly to and works under the general supervision of an administrator and is permitted considerable freedom in referring or responding to inquiries. Direct supervision may be exercised over a small clerical staff. Does related work as required.

  • Prepares correspondence, memoranda, reports, minutes and proceeding of meetings, hearings, conferences, and other material relating to a specialized, confidential or technical field;
  • Composes and prepares routine correspondence and reports dealing with well-defined administrative activities;
  • Compiles data for inclusion in tentative budget estimates for departmental reports, etc., under administrator's direction;
  • Assists in preparing budget justifications;
  • Reads and routes supervisor's mail -- handling items/inquiries when possible and referring those items that can be delegated;
  • Locates and attaches appropriate information to correspondence to be answered by employer;
  • Proofreads typewritten materials for sense, and consistency as well as for spelling, grammar and punctuation;
  • Schedules conferences, meetings ensuring all parties are contacted and any scheduling conflicts resolved;
  • Makes necessary travel arrangements securing tickets and cash advances when appropriate;
  • Maintains and establishes confidential files and general office files;
  • Acts as receptionist for administrator, greeting visitors and scheduling appointments;
  • Transmits administrative directives and policies throughout the unit;
  • Orders supplies and materials for use of section;
  • Schedules use of departmental facilities;
  • Checks, codes and processes requisitions, claim vouchers, bills;
  • Supervises and trains clerical staff;
  • Operates standard office equipment.
  • MCC Expectations:

  • Adheres to the College Code of Conduct.
  • Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
  • Maintains technological competencies utilized by the College.
  • Commits to the philosophy of a comprehensive community college.
  • Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

  • Requirements:

    Required Qualifications:

  • Must be a Monroe County resident.
  • MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Two (2) years of paid full-time or its part-time equivalent office secretarial experience; OR, (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing or related area, plus one (1) year of experience as defined in (A) above; OR, (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science; OR (D) Graduation from a school of business or business institute with an Associate's degree in Secretarial Science; OR, (E) An equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above.

  • Preferred Qualifications:

  • Bilingual and able to read, write, and speak Spanish, or other languages, proficiently.

  • Additional Information:

    Job Type: Provisional*, Permanent, Full Time

    Hours: Monday - Friday, 8:45am-4:45pm

    Salary: $37,604.44

    MCC is currently testing a Pilot Telecommuting Program that runs from October 25th, 2021 to June 30th, 2023. Under the pilot program, this position may be eligible for remote work up to 5 days per pay period pending departmental need and leadership approval. The pilot program may be extended or terminated at any time at the College's discretion.

    Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College. MCC provides equal access to the Boy Scouts and other designated youth groups.

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    * The term provisional means that you will be required to take the next Civil Service examination for this title, and place among the top three (3) candidates on the examination list in order to be eligible for permanent appointment.

    Application Instructions:

    Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

    The following documents MUST be submitted to be considered for this position:

    1. Resume/CV
    2. Cover Letter

    Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

    Category: Support Staff/Civil Service
    Department: Academic Services
    Locations: Rochester, NY
    Posted: Nov 22, 2022
    Closes: Open Until Filled
    Type: Full Time
    Position ID: 156149

    Employment Type
    Full Time

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