Office Manager

Join one of Rochester's Top Workplaces! 

We would love to welcome you to the team!

Loyal to People. Loyal to Planet.  

GreenSpark Solar, loyal to people and planet, creates fiercely local, cost-effective, clean energy options in the Greater Rochester Community.  We feel a huge responsibility to succeed at GreenSpark. As a B Corporation, success is directly tied to honoring our triple bottom line of commitments to people, the planet, and profits (providing capital to grow, revenue to share among our employees, and a return to our investors). It is important work that directly impacts our employees and their families, our customers, and the residents of the communities where we do business, along with our local and broader global environment, but we have fun doing it. Our workplace reflects our values —  our fleet includes all-electric and hybrid vehicles, dogs roam the office, and we strive to be an unabashedly inclusive, diverse workplace.

Our Core Values

The Office Manager ensures a smooth, welcoming, and highly functional workplace by providing cross-departmental administrative support, cultivating a strong office culture, and delivering exceptional customer service to staff, visitors, and external partners. This is a full-time, in-person role in our downtown Rochester, NY office. 

Essential Job Functions & Key Responsibilities:

Office Operations & Culture

• Oversee day-to-day office operations including supplies, equipment, facilities coordination, access, and general workspace functionality.

• Champion a positive, inclusive, and engaging office culture aligned with organizational core values.

• Coordinate initiatives that support employee engagement, office attendance, and shared team experiences.

• Serve as a welcoming presence for employees, clients, and guests; manage visitor intake and general inquiries.

Cross-Department Administrative Support

• Provide proactive administrative support to all departments, preparing documents, reports, and materials as needed.

• Maintain organized digital and physical records; track and renew essential contracts, licenses, insurance, and compliance documents.

• Manage scheduling needs such as meeting room setup, event support, and cross-team coordination.

• Assist with space planning to optimize workflow and ensure meeting areas remain clean and fully equipped.

Communication & Customer Service

• Act as the primary point of contact for incoming calls, emails, mail, and deliveries, ensuring timely and accurate routing.

• Communicate consistently and effectively with staff, leadership, vendors, and external partners.

• Represent the organization with professionalism, confidentiality, and a customer-focused mindset.

Vendor, Safety & Event Coordination

• Manage vendor relationships, service contracts, and office-related expenses; ensure timely and accurate invoicing.

• Support safety procedures, equipment maintenance, and compliance with health, safety, and environmental standards.

• Coordinate office events, meetings, travel arrangements, and offsite activities for employees and executives.

Education & Qualifications:

• 2–3 years of office administration or management experience; reception or supervisory experience preferred. 

• Strong interpersonal skills, with the ability to collaborate across all levels of the organization. 

• High proficiency in Google Workspace and Microsoft Office Suite; strong data entry and organization skills. 

• Excellent communication, problem-solving abilities, and attention to detail. 

• Ability to manage multiple priorities, maintain professionalism, and handle confidential information discreetly. 

• High school diploma required; additional administrative certifications a plus.

Perks & Benefits:

• Annual salary range of $50,000-$55,000, commensurate with experience 

• Weekly pay

• Quarterly bonus potential based on company performance

• 401(k) profit sharing plan

• Comprehensive Medical, Dental & Vision Insurance

• 3 weeks of vacation in your first year, followed by flexible paid time off moving forward.

• 12 days of paid sick leave

• 8 paid company-wide closure days

• Opportunities for professional growth through training and development programs

• Annual company retreat to foster team building and company culture

• Access to Employee Assistance Program (EAP) for confidential support and counseling services

• Pet-friendly work environment

GreenSpark Solar is an equal-opportunity employer committed to diversity in the workplace. We do not tolerate harassment or discrimination of any kind and seek to remove barriers and increase opportunities, access, and advancement for all people. Do not let historical barriers prevent you from jumping on this life-changing opportunity – reach out and ask questions if you have them – we are here!

here!