Office Coordinator

PRIMARY DUTIES AND RESPONSIBILITIES: Serve as the first point of contact for the temple and provide administrative support to ensure complete, continuous, and efficient office operations.

ESSENTIAL FUNCTIONS:

• Provide general administrative support to the Clergy, Executive Director, and Education Director
• Act as the senior rabbi’s executive assistant
• Act as a liaison for committee members and other temple volunteers
• Receive, record, and communicate incoming donations
• Coordinate meetings
• Assist Program Coordinator as needed
• Update congregant accounts as needed (Yahrzeits, contact information, etc.)
• Manage inventory of prayer books for services, High Holy Days, and students
• Assist with temple mass mailings as needed
• Coordinate vendors and service providers for temple repairs and unexpected needs (exterminator, HVAC, etc.)
• Provide back-up coverage for Bookkeeper

Skills and qualifications 

• Strong organizational and time management skills
• Excellent communication skills
• Proficiency in Microsoft Office applications
• Technical proficiency, i.e., able to learn and utilize new software applications
• Strong customer service skills
• Professional appearance and demeanor
• Coachability and adaptability
• Cooperative and collaborative work style

Education and experience 

• Associate's or bachelor's degree in business administration or related field
  • History of relevant work experience acceptable in lieu of degree
• 2 years of experience in an administrative or office support role
• Experience with accounting software and practices

Reports to Executive Director