Data Specialist

Catholic Charities | Rochester, NY

Posted Date 3/25/2024

Level: Entry

Job Location: 87 North Clinton Ave - Rochester, NY

Position Type: Full Time

Education Level: High School Diploma or GED

Salary Range: $18.00 - $19.00 Hourly

Travel Percentage: Negligible

Job Shift: Day

Job Category: Administrative/Clerical

Under general supervision from the Program Manager, the Data Specialist coordinates data entry and reporting activities for the Refugee Services Department. The Data Specialist effectively supports ongoing and collaborative communication amongst all program staff and funders and is responsible for ensuring a trauma informed care environment.

Essential Duties and Responsibilities

    • Enters client and service data in program, department, and funder databases.
    • Creates reports from program and funder records.
    • Responds to data and report inquiries from supervisors and funders.
    • Keeps track of client and service information for reporting and quality assurance purposes.
    • Provides reports and related information to support regular program quality assurance practices and keeps track of quality assurance activities.
    • Assists programs in preparing for internal and funder monitoring.
    • Provides support to the department in overall client records management.
    • Contributes to team efforts by accomplishing related activities as needed.
    • Maintains the confidentiality of all client records per the requirements of HIPAA.
    • Is aware of and actively supports the agency’s cultural competence goals, efforts, and activities.
    • Participates in relevant Agency meetings and training.
    • Actively pursues development of professional competencies related to job role performance through reading, supervision, in-service training and attendance at conferences and workshops.
    • Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse
    • Other duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

  • Education: High School Diploma/GED required. Associates Preferred. Equivalent combination of education and experience will be considered
  • Excellent organizational skills and high attention to detail;
  • Excellent typing and data entry skills, and experience with databases and data tracking
  • Strong interpersonal skills, a flexible team player, and ability to show initiative and work independently.

Credentials: NYS Driver License

Experience: one to three years of experience in office management and database and/or excel management preferred. Experience working with refugees and immigrants is a plus.

Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet.

Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CFC’s corporate compliance & ethics program.

Additional Requirements:

  • Ability to prioritize assignments, plan, and complete work projects with minimal direction,
  • An ability to work efficiently and effectively and meet deadlines,
  • An ability to work under pressure,
  • Excellent verbal/written skills,
  • Ability to maintain confidentiality,
  • Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies.
  • Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques,
  • Possession of a valid NYS Driver’s license and use of a registered and reliable vehicle.
Salary18.00 - 19.00 Hour
Employment Type
Full Time

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