Specialist I Accounts Payable

The Accounts Payable Specialist processes vendor invoices, petty cash account replenishments, foster parent payments, and other designated payables. This position requires a thorough understanding of the accounts payable function with strong communication, expense coding, and analytical skills.

This is a full-time, Monday-Friday, 8:00am-4:30pm position. There is flexibility for hybrid in-office/work-from-home after an initial training period.

Responsibilities include, but are not limited to:

• Process assigned accounts payables through a process of matching, coding, and verifying the payable has the appropriate approval. Seeks additional approval if necessary.
• Accurately inputting data into Fusion manually or by invoice spreadsheet upload.
• Provides a high standard of customer service to both internal and external customers.
• Maintain Accounts Payable shared email processing all incoming electronic invoices and responding to internal/external customer inquiries.
• Review, code, and process foster parent board payments, respites, mileages, and special payments into Fusion. Complete audit to verify all foster parents have been entered accurately (coding, amount, foster parent).
• Process check run and electronic payments for vendors, Foster Parents, and ACH Vendors.
• Process and review Key2Purchase cards to ensure transactions adhere to Hillside Policies and documentation is complete.
• Obtain missing or incomplete data and vendor support documentation from pertinent parties
• Prepares accounts payable records for retention storage in compliance with regulatory requirements
• Provides copies for audit and general ledger staff accountants as necessary
• Ensures laws, regulations, internal processes, and policies are adhered to in completion of duties. Follow up and policy enforcement as required.
• Ability to run Accounts Payable System Reports, Vendor Site Reports, Bank Reports, and any other reports as required.
• Cross training with team for banking and foster-parent processes

Requirements:

• Associate's degree in business, finance, or accounting; or equivalent work experience in accounts payable or accounting
• Experience using ERP software and Purchase Cards
• Proficient in Excel
• Strong problem-solving skills
• Deadline oriented and possess strong communication, telephone, and computer skills
• Experience with general ledger and multiple cost centers
  

Candidate should have ability to:

• Work effectively with limited supervision in a capacity requiring a high degree of discretion, attention to detail, accuracy and thoroughness.
• Effectively balance the needs of multiple and sometimes conflicting customers while demonstrating a high standard of customer service.
• Communicate effectively with team members
• Deliver cost-effective, efficient processes that meet all internal and external regulations and requirements
• Timely and regular attendance is an expectation of performance for all Hillside employees. To ensure adequate staffing, positive employee morale, and to meet expected productivity standards throughout the agency, employees will be held accountable for adhering to their workplace schedule.

$19.50 Minimum pay rate, $28.00 Maximum pay rate, based on experience.